Payroll Services

Compliance with and the timely submission of forms required of employers by the Internal Revenue Service (IRS) is an essential component of sound business operations. The IRS, as well as state governments, require employers to file an assortment of payroll tax forms which document wages and tips paid to employees as well as any taxes withheld; as a result of years of experience with small business employers, Jennifer Neuendorf and Houston Small Business Services possess the skills and familiarity required to complete and submit the following forms at a minimum.

Payroll Services
  • Form W-2: Reports the employee’s annual wages and the taxes withheld from their paycheck that tax year. This report is due each year by January 31st.
  • Form W-3: Details the total amount paid out to employees in wages and taxes withheld from their paychecks. This report is due each year on January 31st.
  • Form W-4: This form is used by employees to let employers know how much tax to withhold from paychecks. Employees fill out this form upon being hired. It does not need to be filed with the IRS.
  • Form 940: Reports the annual Federal Unemployment Tax Act (FUTA) incurred by employers. This report is due each year by January 31st.
  • Form 941: Report income taxes, Social Security tax or Medicare tax withheld by the employer from the employees’ paychecks. This form helps employers calculate their portion of Social Security tax and Medicare tax. These reports are due according to the following schedule: Q1: April 30th, Q2: July 31st, Q3: October 31st, Q4: January 31st.
  • Form 944: Reports income taxes, Social Security tax or Medicare tax withheld by employers from the employees’ paychecks. Also, their portion of Social Security tax and Medicare tax. This is especially beneficial to small business employers because they may report and pay taxes annually instead of quarterly. This report is due each year by January 31st.
  • Form 8027: Reports receipts and tips from ample food or beverage establishments to the IRS. Provides information to allocate tips for tipped employees. This report is due each year by February 28th (if filed by mail) or March 31st (if filed online).
  • Form SS-8: Both employers and employees use the form to request that the IRS determine worker status—ultimately classifying the labourer as an employee or an independent contractor. This form may be filed at any time.
  • W-9 Form: This form is used to collect information from independent contractors. They then use that information to file Form 1099-NEC with the IRS. Independent contractors fill out this form upon engagement by an employer. They are not filed with the IRS.
  • 1099-NEC Form: Report on non-employee compensation, such as money paid to independent contractors.

Despite the complexity of these reports and the challenges associated with their retrieval from employers and employees, Jennifer Neuendorf and Houston Small Business Services are adept at their completion and successful submission. The related time and money savings when Houston Small Business Services performs tasks are immeasurable.

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